Share Certificates

7B N1 City Mews | N1 City, Goodwood | 021 595 4433

Understanding Shares and Shareholders

Doing your
Company Registers & Minute Book

Every Company must have a Company Register and minute book. The Register is like the ID book of the company containing all the relevant information of the directors and shareholder and minutes of meetings etc. The company register which we sell have perforated blank pages so that the minutes of each meeting, which are typed on separate pages, can be pasted into the book without the book getting too large. The company register must be held at the registered address. Note: The page must be numbered numerically to eliminate pages going missing.

HOWEVER, when many people in the past relied on COMPANY REGISTERS, you may find that you can handle a lot of the company secretarial services by just using our SwiftReg Product called

Sharevault enables you to handle all your shareholding through an easy to use drag and drop system, and keeps an accurate share register for you for free. Click Share Certificates to start

Important Points regarding Share Certificates

  • It is the director’s responsibility to issue the share certificates.
  • The signed share certificate becomes the original certificate.
  • It is fraudulent to have duplicated signed share certificates.
  • If you inadvertently printed numerous copies of the certificates from the emails we sent you or reprinted more than one copy from your online past purchases, then the duplicated copies must be destroyed, as there should only be one signed certificate per shareholder.
  • Request to reprint completed electronic share certificates emailed to our clients will be treated as substitution share certificates
  • SwiftReg does not add new shareholders or make amendments to existing share certificates.
  • The share certificates should be recorded in the company register and kept at the registered address.
  • We recommend the service of a qualified company secretary or accountant to assist you with maintaining the company register. These strict procedures are to protect both the directors and the shareholders of the company from fraud and penalties.
  • The public can have access to view the share register for a set price & directors have 14 days to respond
  • Directors can issue more shares. (Subject to MOI – suggest to change to shareholders approval)
  • The share certificates must have sequential numbering. The actual number of shares must be stated on the certificate. You can’t have a fraction of a share, but you can own a joint share.
  • Foreigners must have the share certificate stamped by an “authorised dealer” for Foreign exchange purposes.
  • There is a R10m fine for non compliance.
  • The share certificates should be kept in a fire proof safe.
  • All companies must maintain a share register. Transferring shares
  • When transferring shares of a profit company the shareholder must first offer his shares to the other shareholders of that (Pty) as stated in MOI
  • When transferring shares the old certificate must be cancelled and the new share certificate number must be the next highest share certificate number.
  • Share certificate numbers can’t be repeated.
  • A “balance” certificate must be issued if not all the share are transferred. Lost share certificates If lost, an affidavit must be signed plus an indemnity covering the person or company redoing the certificate.
  • Replacement certificates must be issued with specific wording (different from the original) for lost or spelling errors: NEVER REPRINT certificates.
  • The share certificates should be printed out on good quality paper (preferably in colour) and sign by the Directors. If there is only one director a second person must be appointed. The signatures will validate the certificate. There can only be one original signed share certificate.

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